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Don Bosco Past Pupils Association

Welcome

Don Bosco Past Pupils Association

Unit Statues

I.

A. DEFINITION

The unit is made up of Past Pupils who, aware of the commitments contained in the Statutes of the World Confederation and in the present regulations, voluntarily have organised themselves into an Association in a Salesian institution.

B. ENROLLMENT

To become a member of the Unit of the Past Pupils one should have frequented any Salesian institution for a period enough to know Don Bosco and assimilate the Salesian spirit. He has to submit a written application to the Unit secretary for enrollment together with the membership fees. If the Unit committee finds the application in order then the applicant may be enrolled any may be issued the official membership card.

C. RIGHTS

Enrolled members have the right to:

  1. Vote during Congress, meetings and elections,
  2. To receive the official news organ and social communication.
  3. Enjoy facilities granted by each unit.
D. TRANSFERS

When a Past Pupil has been in two or more institutions he takes the membership card from the place of his choice or, in case of transfer, from the place more convenient to him. In the latter case he should inform the Unit of origin.

E. OBLIGATIONS

The Unit is however at the service of all the Past Pupils, whether registered or not, to keep alive the ties of fraternal friendship initiated by Don Bosco through his Salesian to invite all to take part in its undertaking.

II. ACTIVITIES

A) ACTIVITIES

Any activity of the Unit is valid if it corresponds to the aims of the Association and is in harmony with the undertakings initiated by the Salesian institution.

The Unit encourages its Members to be active as a group or even as individuals in the work of other religious and patriotic associations.

B) FUNCTIONS
  1. To hold the Annual General Gathering Meetings by groups-Extra-ordinary meetings, Salesian Manifestations.
  2. To initiate activities; moral lectures, a day of recollection every month if possible;
  • Spiritual Activities: moral lectures, a day of recollection every month if possible;
  • Cultural Activities: Conferences, Debates, Libraries, Night Classes, exhibitions, etc;
  • Artistic and Recreative Activities: Dramas, Choirs, Orchestras, Brass bands, games, picnics, and tours;
  • Social Activities: Employment bureau, scholarship, visiting the stick and aged homes, medical camps or legal consultations, etc.,

III. DIRECTIVE AND EXECUTIVE ORGANS

The Assembly of Members is made up, for all purpose, of Past Pupils who have paid their membership fee. But in the spirit of the present. Regulations the invitation to be present at the Annual Gathering is extended to all other Past Pupils also.

IV. DUTIES OF THE ASSEMBLY

The Assembly has the following duties: -

  1. To pass resolution on the activities of the Unit.
  2. To approve the Annual Report and the Statement of Accounts.
  3. To elect the Committee members.
  4. To fix the membership fee.

V. DELEGATE

The Delegates is not an elected member, but is appointed by the Salesian Provincial. He takes the place of Don Bosco as a Spiritual animator and guide. Wherever the Delegate is not the Rector of the house, he acts as his representative.

VI. UNIT COMMITTEE

  1. The Unit Committee is made up of the Delegate, the President, the Vice President (Senior), the Vice President (GEX) (for Young Past Pupils) the Secretary the Treasurer and a minimum of 4 councilors.
  2. The committee, the first meeting after the elections, elects among its members, the President, the Vice-President, and the Vice-President for the young Past Pupils, the Secretary, and the Treasurer.
  3. The Committee may at times co-opt other past pupils.
  4. The Quorum is one than ½ of the elected members.
  5. The Committee shall meet at least one a month.

VII. DUTIES O F THE PRESIDENT

A. The President has the following duties:
  1. To represent the Unit in its dealings with the Salesian Congregation, Provincial committee as well as with religious civil authorities and others.
  2. To convene the Unit Committee and the assembly and to preside over them.
  3. To communicate to the members the decisions of the Provincial Council and of the unit assembly and to see to their executions.
  4. To preside at all meetings and activities of the Units, sub-committees.
  5. To present to the Provincial Committee the Annual Report and the Statement of accounts of the units.
  6. To see to the execution of the acts which promotes the cause of the unit and gives life to it.
  7. To keep the unit Delegate informed of all happenings in ht unit and at the meetings, especially when the delegates is not in attendance.
  8. To ensure that the unit is represented at all Provincial Council meetings.
  9. To ensure that all committee members carry out their duties correctly and in keeping with the regulations.
  10. To conduct an evaluation soon after every major activity of the unit and otherwise, in general, to conduct an evaluation at least once every four months regarding the activities carried out by the unit and the overall running of the unit (membership, finances, formation, deliberation carried out, etc.)
B. THE UNIT VICE -PRESIDENT (SENIOR)
  1. To be present at all council and committee meetings and assist the President in his duties.
  2. To take the place of the President in his absence.
C. THE VICE-PRESIDENT (GEX)
  1. He shall not be more than 35 years at the time of his election.
  2. He shall spend his time looking after the Young Past Pupils per guidelines given in Article 14.
D. DUTIES OF THE UNIT SECRETARY
  1. To keep up-to-date the list of the members and the list of all the Past Pupils of the Institution.
  2. To prepare and send out notices for meetings of the committee of the Assembly.
  3. To attend to the correspondence of the Unit.
  4. To draw up the minutes of the meetings of the committee and of the Assembly.
  5. To prepare the chronicles and statistics and collect the documents, photos etc., of the Unit.
  6. To look after to preserve the archives of the Unit taking special care in filing all correspondence up-to-date.
  7. To prepare and send to the Provincial Secretariat the reports and documents of the principal activities of the Unit.
  8. To keep the President informed of all happenings in the unit and to ensure that no decision is made or any correspondence goes out of the offices without the President’s knowledge.
  9. To hand over all documentation to the incoming Secretary, at his completing his tenure of office.
E. DUTIES OF THE UNIT TREASURER
  1. To prepare and keep up to-date the inventory of goods owned or used by the Units.
  2. To receive membership fees donations and any other income and account for the same.
  3. To prepare the Statement of Accounts to be approved by the Assembly.
  4. To keep the registers of accounts well maintained and carry out the administrative acts of the Unit.
  5. To deposit the money in the Bank Account in the name of the Unit which is to be operated by two signatories out of the three or four. The Delegate should be the compulsory signatory of the others for all transactions related to finance.
  6. To hand over all documents and cash to the incoming Treasurer, on his completing his tenure of office.

VII. ELECTIONS

  1. The election of the members of the Unit Council is the privilege of the member of the general of the general assembly
  2. For the sake of uniformity, all units have their elections before the Provincial Federation election once in 4 years.
  3. Only registered members shall have the right to vote at the elections.
  4. Members enrolled less than 6 months before the election shall not have the right to vote but may be present at the General Assembly.
  5. The decision of the Electoral commission in this regard shall be final and binding if a member so enrolled falls within the six months prior to the date of election.
  6. Only a member who has been on the rolls for more than 6 months will be eligible to stand for elections.
B. Possible ways of conduction the elections:
  1. The Electoral commission will call for nominations from the members present at the General Assembly and fix the number required for the unit council.
  2. The unit council will call for nominations from the registered members a month before the AGM. Each nomination should be proposed by a registered member and seconded by another such member. The unit council will fix the number of members to be elected to the new council. Thereafter, the Electoral Commission takes over the election process.

IX. ELECTORAL COMMISSION

  1. The Electoral Commission will consist of the local Delegate, the outgoing President and an independent person who is not in the movement. The Delegate is a compulsory member of the Electoral Commission.
  2. The Electoral Commission has a right to reject to reject a member’s nomination to the elections if he is found to be of a bad character or unworthy of being elected on various grounds at the discretion of the Electoral Commission. The decision of the Electoral Commission in this regard will be final and shall not be questioned.
  3. The Electoral Commission shall ensure that members filing their nomination are registered, active, and enthusiastic and are willing to spare time and energy for the Federation, if elected, and all this in the spirit of Don Bosco.
  4. The Electoral Commission shall record and file all correspondence, minutes; nominations related to the elections in a proper order and shall lay out the procedures for the elections in an organised form.
  5. The number of the members to be elected to the new council will be decided by the old council based on their past experience. No change in this number will be entertained once the election process has commenced.
  6. The Electoral Commission will ensure that the members are well informed about the elections to be held at the coming Provincial Council minimum of 21 days in advance.
  7. The Electoral Commission will once again go through the procedures of the elections before its commencement at the Provincial Council for the sake of information only. No suggestions or alterations will be entertained from the Provincial Council other than from the Electoral Commission itself, which is the final authority on all matters related to elections.
  8. Immediately after the new council is elected the Electoral Commission signs off and hands over all files, papers, minutes, etc. related to the elections to the Unit Delegate.
  9. The Unit Delegate will meet council after the Provincial Council either immediately or on another convenient date but not later than 15 days from the date of the Provincial Council to elect the Provincial committee as per article VI(1). The Provincial Delegate will preside at this meeting,

X. OFFICE DURATION

The Provincial President holds office for four years and may be re-elected for a consecutive term once only. The Council members likewise hold office for 4 years and may be re-elected.

XI. INCOMPATIBILITY

The office of the President of the Unit is incompatible with offices of a public character carrying grave responsibilities of a political nature.

XII. DISCIPLINARY ACTION

  1. Any office bearer who does not attend three consecutive meetings without leave of absence shall cease to hold office.
  2. A Past Pupil will cease to be a member, without refund to the subscription, for unbecoming behavior or actions harmful to the organisation through a considered decision by the Delegate and President and or the Council.

XIII. REPRESENTATIVE OF THE CONGREGATION

The Unit acknowledges as representative of the Rector Major and of the Salesian congregation, the Rector of the Institution who ordinarily exercises his office through the Delegate. The Delegate interprets the needs and requests of the Past Pupils with the Salesian community and helps to co-ordinate their understanding.

XIV. YOUNG PAST PUPILS – (GEX)

The Unit member among his most important duties, in keeping with the specific mission of the Salesian congregation, the card of youth.

  1. The care of the youth must be done, with proper adaptation, for the young men who are about to leave the institution.
  2. For young men who have become past pupils, by enhancing the value of their presence in the Association. With this end in view the Unit promotes religious, cultural and recreative activities in keeping with the needs of youth, promotes the starting of groups of varied interests and forms, whenever opportunities and conditions are favourable to the Section for Youth which remains always an integral part of the Unit.

XV. CENTRE

The Unit has its centre preferably in the Salesian Institution where it has been formally established. The Institution places at its disposal a place suitable for its meetings and organisation.

XVI. GROUPS

By “Group” is meant an Association of past pupils constituted in a place where there is no Salesian Institution. The Group, like the Unit, is an autonomous body with a committee of its own. The forming of a group must be recognized by the Provincial Federation Committee.

The spiritual assistance of the Group pertains to the Provincial Delegate

XVII. GENERAL

A. Magazine

The Unit shall publish a newsletter atleast one in six months.

B. Banner

Every unit shall have a banner of its own with the reproduction of the face of Don Bosco. It shall be exhibited on occasions of solemn celebrations and meetings.

C. Badge

It is an external sign of unity among past pupils. It must be worn by every past pupil. The badge may be collected from the Provincial office.

D. Motto

The motto of the Past Pupils shall be as given to us by our Father and Founder, Don Bosco

“KNOW, LOVE, HELP ONE ANOTHER AND KEEP UNITED”- DON BOSCO

E. Identity card

Each member shall obtain from the unit, and Identity card, recognized by the Provincial Federation and their respective unit.

XVIII. DIRECTIVES

These are specific and concrete deliberations pertaining tot he Provincial Federation and Units, for the purpose of uniformity and administration. They form and integral part of the Statutes.

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